Email Kaise Bhejte Hain (Step-by-Step) : Lesson 20 — ComputerSeekhoAurJobPao
Lesson 20: Email Kaise Bhejte Hain (Step-by-Step) — File Attach Karna, CC-BCC, Outbox aur Draft
Aap Kya Seekhenge?
- Email Bhejne ke Liye Kya Zaroori Hai
- Naya Email Kaise Likhte Hain (Compose)
- Email Box ke Important Parts
- File Attach Karna (Attachment)
- Drag and Drop se File Attach Karna
- Copy Paste se File Attach Karna
- Email Send Karna
- Sent Folder Check Karna
- Outbox Kya Hota Hai
- Draft Folder
- Office Email ka Simple Format
- Common Mistakes (Beginner Problems)
- Aaj ki Practice
Pichle Lesson se Connection
- Gmail screen kya hoti hai
- Inbox kya hota hai
- Sent folder
- Draft folder
- Spam folder
Ab aap Gmail ki screen ko pehchanne lage hain. Ab agla step hai sabse important office skill seekhna — Email bhejna.
Office mein aksar boss kehte hain:
- "Ye file mujhe email kar do."
- "Report email kar dena."
- "Document attach karke bhejna."
Isliye email bhejna seekhna bahut zaroori hai.
1. Email Bhejne ke Liye Kya Zaroori Hai
Email bhejne ke liye do cheezein zaroori hoti hain:
Agar internet nahi hai toh email nahi jayegi.
2️⃣ Samne wale ka email address
Agar aapko kisi ko email bhejni hai, toh aapke paas uska email address hona chahiye.
Example: example@gmail.com
2. Naya Email Kaise Likhte Hain (Compose)
Jab aap Gmail open karte hain, toh left side mein ek bada button hota hai: Compose
Compose ka matlab hai: naya email likhna.
2️⃣ Left side mein Compose par click karein
Ab screen par ek chhota email box khul jayega. Is box mein kuch important fields hoti hain.
3. Email Box ke Important Parts
Jab Compose box khulta hai, toh aapko ye cheezein dikhai deti hain:
1️⃣ To
Yahan us vyakti ka email address likha jata hai jise email bhejni hai.
Example: ektagarg123@gmail.com
2️⃣ CC (Carbon Copy)
CC ka matlab hai: ek hi email kisi doosre vyakti ko bhi bhejna.
Example: Aap boss ko report bhej rahe hain aur manager ko bhi information deni hai. Toh To → Boss, CC → Manager. Manager ko bhi wahi email mil jayegi.
3️⃣ BCC (Blind Carbon Copy)
BCC ka matlab hai: hidden copy bhejna. Agar aap BCC mein kisi ko email bhejte hain, toh baaki logon ko pata nahi chalega ki yeh email aur kis-kis ko gayi hai.
Example: Aap 10 logon ko email bhej rahe hain. Agar BCC use karenge toh koi bhi nahi dekh payega ki aur kaun-kaun receive kar raha hai.
4️⃣ Subject
Subject email ki heading hoti hai. Isse samne wale ko pata chalta hai ki email kis baare mein hai.
Example: Leave Application, Monthly Report, PDF File, Job Application.
5️⃣ Message Box
Niche bada khali box hota hai. Yahan aap apna poora message likhte hain.
Main aapko monthly report bhej raha hoon.
Thank you
Ravi
4. File Attach Karna (Attachment)
Office mein sabse common kaam hai: file attach karke email bhejna.
Example: PDF, Photo, Word file, Excel file.
Method 1: Paperclip Icon se File Attach Karna
Compose box ke niche ek icon hota hai: 📎 (Paperclip). Iska matlab hai file attach karna.
2️⃣ Ek window khulegi jisme aapke computer ke folders dikhenge (Desktop, Documents, etc.)
3️⃣ Jis file ko bhejna hai use select karein (Example: My_First_PDF.pdf)
4️⃣ Open par click karein
Method 2: Drag and Drop se File Attach Karna
2️⃣ Mouse se file ko click karke pakde rakhein
3️⃣ Use drag karke Gmail compose box mein chhod dein
Method 3: Copy Paste se File Attach Karna
Ctrl + C dabayein2️⃣ Gmail message box mein jayein aur
Ctrl + V dabayein
5. Email Send Karna
Jab sab cheezein complete ho jayein (To, Subject, Message, Attachment) tab niche Send button dabayein.
Send dabane ke baad Gmail likhega: Message Sent
Sent Folder Check Karna
Agar aapko check karna hai ki email gayi ya nahi: left side mein Sent folder par click karein. Wahan aapko aapki bheji hui email dikhai degi.
6. Outbox Kya Hota Hai
Kabhi-kabhi email turant send nahi hoti. Yeh tab hota hai jab internet slow ho ya disconnect ho. Aisi situation mein email Outbox mein chali jati hai. Jab internet wapas aata hai, email automatically send ho jati hai.
7. Draft Folder
Agar aap email likh rahe hain aur beech mein band kar dete hain ya internet chala jata hai, toh Gmail us email ko Draft mein save kar deta hai. Aap baad mein Draft folder se use continue kar sakte hain.
Office Email ka Simple Format
Main aapko requested file bhej raha hoon. Please check.
Thank you
Ravi Kumar
8. Common Mistakes (Beginner Problems)
- ❌ Subject khali chhod dena: Yeh unprofessional mana jata hai.
- ❌ Attachment bhool jana: Kai log message bhej dete hain aur file attach karna bhool jaate hain.
- ❌ Galat email address: Agar spelling galat hai toh email galat vyakti ko ja sakti hai.
- ❌ File upload hone se pehle Send dabana: Isse file attach nahi hoti.
Zaroori Glossary
- Compose: Naya email likhna shuru karna.
- Attachment: Email ke saath bheja hua file ya document.
- CC: Carbon Copy — email ki copy kisi aur ko bhejna.
- BCC: Blind Carbon Copy — hidden copy bhejna.
- Outbox: Jahan email wait karti hai jab internet slow ho.
- Draft: Adhoori (incomplete) email jo save ho jati hai.
Aaj ki Practice
2️⃣ To mein kisi friend ya apni doosri email ID likhein
3️⃣ Subject likhein: Computer Course Practice
4️⃣ Message likhein: Hello, Aaj maine file attach karke email bhejna seekh liya hai.
5️⃣ Paperclip icon se PDF attach karein aur Send dabayein
6️⃣ Sent folder mein jaakar check karein
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